Assessment 3 Appendix C
A Project Opportunity Brief (Fictional)
Maryborough, QLD Annual Airshow 2022
ASSESSMENT STATEMENT AND DATES
For this assessment, a project opportunity is described. The opportunity is a fully fictional
opportunity that is based on real world events. This fictional opportunity allows you to
demonstrate your knowledge and skills on project planning and early project preparation.
Simulated dates will use the format of **dd/MMM/yyyy**.
As a reminder, your Assessment 3 Parts A2 and A3 is to simulate preparing a PMP for the
milestone on **18/Oct/2021**.
For this Assessment 3 Parts A2 and A3, simulated time has moved forward. Current
simulated time is a few days after **19/Sep/2021** which follows the Maryborough
Annual Airshow 2021. Your team has summarized team learnings from visiting the show
and gathering other data over past weeks.
This Appendix C represents some of your teams learnings from the Maryborough Annual
Airshow 2021 and other data collected.
As a reminder, this Assessment #3 is an early phase project simulation. It is a fictional
project opportunity that covers industries which few individuals may have experience. The
simulated opportunity is relatively small; however, it is structured with the complexities of
large integrated projects. Students must learn to adapt systems thinking and project
management needs to specific business needs.
This Appendix C update provides your group (i.e., a project team) new information that you
simulated learning as part of your data gathering and evaluation efforts in preparing a PMP.
When preparing your PMP, your group shall incorporate these Appendix C learnings. In
addition, your group may also develop other simulated learnings and appropriate project
assumptions that become part of a the PMP. In the PMP, but sure to highlight the
additional learnings and assumptions the group agrees upon.
LEARNINGS FROM MARYBOROUGH ANNUAL AIRSHOW 2021
As approved and funded in the Charter, your team attended the Maryborough Annual
Airshow 2021 to learn as much possible.
One key learning is that the volunteers for the Maryborough Annual Airshow are limited to
only parking control and cash entry payments at few selected entry points. Generally, the
local SES members handle vehicle parking with the help of friends. MAGE members handle
entry payments at several key entry points. Historically, payment for entry has been on a
good faith basis, and that includes 90+/-% of patrons. However, boundaries of the show
area are relatively open, and some visitors choose to come in without payment. Over the
years, MAGE has accepted this and does not wish to challenge those who do not pay. MAGE
hopes those visitors to the show will spend money at the show in other way
s. This issue
poses a challenge as those attending the evening entertainment will need to insure
payment/tickets, be fully screened, and controlled for reserved seating.
Crowds during the day arrive evenly from about 7:30am to 9:30am during the morning.
Areal displays run from about 8:30am until 4:00 to 4:45pm depending daily winds, weather,
and aviation traffic. After the early rush crowd, and crown arrivals slow to stop for the rest
of the day. Therefore, the parking and entry points are effectively staffed for the numbers
coming through. This issue poses a challenge as the event will have a large crowd wave in
advance of the evening show. It may have a 2nd crowd wave of those attending the musical
event show but not the airshow.
The Maryborough airport is shown below:
The airport has access to a large, open, hard, and well drained lots for both car parking and
airplane fly-ins. This parking is a key consideration for having the two musical
entertainment events.
MAGE does little onsite coordination once the airshow has begun. They do strictly control
and areal displays and movements. Vendors of all sort are numerous, stay to their assigned
areas, and have worked well together for years. The main runway of the airport remains
open for aircraft movements and for overhead aviation displays.
Historically, the seating plan brings in 500 seats in temporary bleachers/stands. These
stands have been placed in the grass area north of the main aircraft ramp, on the west side
of the main runway, and south of the crossing grass runway. The additional entertainment
concept is to expand seating to 800 seats or 1100 seats if appropriate. The more desirable
seats that can be used for Gold Class for the days flying events and then musical
entertainment.
Portable toilets have been distributed throughout the grounds. MAGE reports their number
of toilets have been okay for past daily crowds.
The Maryborough Annual Airshow is historically family friendly with all age groups and full
range of individual mobility. While children numbers will be lower for evening events, all
ages are also expected at the evening events.
The vendor who provides the seating requires an 8month notice to arrange primary seating
for 800 seats. The vendor requires 1 month notice to arrange the extra 300 seats. Setup of
all seating occurs 9 days in advance. Removal starting on the following Monday takes 2 to 3
days.
Typical Contractor Rates for Managing Events
Your project team members have identified a large range of available contractors who can
service the entertainment event. The following table is a current schedule of rates for
managing entertainment events. Personnel costs include pay, tax, super, on-costs, and
other normally associated costs.